Privacy Notice & Cookies

Company Name:

The Company is a recruitment business which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.

 

You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.

 

1.  Collection and use of personal data

 

a.  Purpose of processing and legal basis

 

The Company will collect your personal data and will process your personal data for the purposes of providing you with work-finding services. The legal bases we rely upon to offer these services to you are:

 

  • Consent

  • Legitimate interest

  • Legal obligation

  • Contractual obligation

 

If you have opted-in we may also send you marketing information and news via email/ text.  You can opt-out from receiving these at any time by clicking “unsubscribe” when you receive these communications from us.

In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.

 

 

We must have a legal basis to process your personal data. The legal bases we rely upon to offer our work-finding services to you are:

•                Your consent

•                Where we have a legitimate interest

•                To comply with a legal obligation that we have

•                To fulfil a contractual obligation that we have with you

 

b.  Legitimate interest

 

Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:

 

  • Managing our database and keeping work-seeker records up to date;

  • Contacting you to seek our consent where we need it;

  • Providing work-finding services to you and our clients;

  • Providing recruitment solutions to you(if clients)

  • Contacting you with information about similar products or services that you have used from us recently;

 

c.  Statutory/contractual requirement

The Company has certain legal and contractual requirements to collect personal data (e.g. to comply with the Conduct of Employment Agencies and Employment Businesses Regulations 2003, immigration and tax legislation, and in some circumstances safeguarding requirements.)  Our clients may also require this personal data, and/or we may need your data to enter into a contract with you. If you do not give us personal data we need to collect we may not be able to continue to provide work-finding services to you.  

 

d.  Recipient/s of data

 

The Company will process your personal data with the following recipients, depending whether or not you have signed up with us :

  • Any nursery/preschool setting that might be actively looking for a permanent candidate or a temp worker;

  • Any jobseeker who might be suitable for your job requirement

 

 

 

2.   Information to be provided when data collected not from the data subject

Categories of data: The Company has collected the following personal data on you:

  • Personal data

  • Name, address, mobile no., email

 

Source of the personal data: The Company sourced your personal data :

•                From the website forms

•                A former employer

•                A referee whose details you previously provided to us

•                Cookies listed in section 5

This information came from a publicly accessible source.

 

 

3.  Data retention

 

The Company will retain your personal data only for as long as is necessary. Different laws require us to keep different data for different periods of time.

The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.

Where the Company has obtained your consent to process your following personal data:

  • Name

  • Contact details, including telephone number and email address

 

we will do so in line with our retention period. Upon expiry of that period the Company will seek further consent from you. Where consent is not granted the Company will cease to process your personal and/or sensitive personal data.

4.  Your rights

Please be aware that you have the following data protection rights:

 

  • The right to be informed about the personal data the Company processes on you;

  • The right of access to the personal data the Company processes on you;

  • The right to rectification of your personal data;

  • The right to erasure of your personal data in certain circumstances;

  • The right to restrict processing of your personal data;

  • The right to data portability in certain circumstances;

  • The right to object to the processing of your personal data that was based on a public or legitimate interest;

  • The right not to be subjected to automated decision making and profiling; and

  • The right to withdraw consent at any time.

 

Where you have consented to the Company processing your Name, Contact Details, Date of Birth, Criminal Checks, Bank Details and Medical conditions, you have the right to withdraw that consent at any time by contacting Desi Gray or Sohini Biswas on 01223914194(email: office@skat.uk.com)

There may be circumstances where the Company will still need to process your data for legal or official reasons. Where this is the case, we will tell you and we will restrict the data to only what is necessary for those specific reasons.

If you believe that any of your data that the Company processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.

You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.

   

5.  Cookies

 

We may obtain data about you from cookies.  These are are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Cookies also enable us to deliver more personalised content.

The table below explains the cookies we use and why.

Cookie                                                                                       Purpose                                                               Life Span

 

svSession                                                                    Creates activities and BI                                             Permanent

 

hs                                                                                                  Session                                                                Security

incap_ses_${Proxy-ID}_${Site-ID}                                     Session                                                                Security        

 

incap_visid_${Proxy-ID}_${Site-ID}                                   Session                                                               Security

 

nlbi_{ID}                                                                              Persistent cookie                                                    Security

XSRF-TOKEN                                                                      Persistent cookie                                                   Security

 

smSession                                                                               Two weeks                                      Identify logged in site members

Most web browsers allow some control of most cookies through the browser settings. Please note that in a few cases some of our website features may not function if you remove cookies from your browser.

 

 

6.  Log Files


We use IP addresses to analyse trends, administer the site, track users’ movements, and to gather broad demographic information for aggregate use.  IP addresses are not linked to personally identifiable information.

 

 

7.  Links to external websites


The Company’s website may contains links to other external websites. Please be aware that the Company is not responsible for the privacy practices of such other sites.  When you leave our site we encourage you to read the privacy statements of each and every website that collects personally identifiable information.  This privacy statement applies solely to information collected by the Company’s website. 

 

8.  Sale of business

 

If the Company’s business is sold or integrated with another business your details may be disclosed to our advisers and any prospective purchasers and their advisers and will be passed on to the new owners of the business.

 

9.  Data Security


The Company takes every precaution to protect our users’ information:

 

  • firewalls

  • encryption

  • browser certification technology

 

Only employees who need the information to perform a specific job (for example, consultants, our accounts clerk or a marketing assistant) are granted access to your information.

 

The Company uses all reasonable efforts to safeguard your personal information. However, you should be aware that the use of email/ the Internet is not entirely secure and for this reason the Company cannot guarantee the security or integrity of any personal information which is transferred from you or to you via email/ the Internet.

If you share a device with others we recommend that you do not select the “remember my details” function when that option is offered.

If you have any questions about the security at our website, you can email Sohini.biswas@skat.uk.com

 

 

10.  Changes to this privacy statement

 

We will update this privacy statement from time to time.  We will post any changes on the statement with revision dates.  If we make any material changes, we will notify you.

 

 

11.  Complaints or queries

 

If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Desi Gray or Sohini Biswas on 01223914194(email : office@skat.uk.com)

You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.

© 2014 by SKAT Limited

 

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